Definition of Administration: Purpose, Characteristics, Functions, Types to Complete Working Methods

Understanding Administration can be viewed as a collaborative endeavor in its broadest sense. If, on the other hand, administration is linked to a variety of fields and topics, such as organization, management, policy, human relations, and so on. As a result, administration can take on a variety of meanings.

Administration is a science that was developed in the early nineteenth century. Administration evolves in tandem with the advancement of time and knowledge, to the point where it is now widely used to satisfy the demands of many countries throughout the world.

A corporation or organization needs administration to be able to stand and continue to expand by putting resources and competent management in place.

Every employee or member of the staff in a corporation has rights and responsibilities that are directly tied to his or her job. One aspect of running a business to its full potential is administration.

Administration is a term that is now widely used in the workplace. Data gathering, recordkeeping, correspondence, and a variety of other tasks are all included in the word “administration.”

For these reasons, administration is essential for businesses, institutions, and government bodies. An administrator, often known as administrative personnel, is someone who is in charge of administering the administration.

Administration offers several advantages in everyday life, including as streamlining the work system and even being very efficient in enhancing the quality of education.

One strategy to build a good and easier work system, both informal and formal, is to have good management.

Furthermore, administration facilitates data management tasks. Administration has demonstrated its ability to design a management system that is both appropriate and simple.

The ins and outs of administration will be discussed in this article. From the definition of administration to administrative objectives, administrative features, administrative functions, and forms of administration, to the inner workings of administration, there is a lot to learn about administration. Let’s explore what else there is to see!

A. Administration’s Definition
The word “administration” was first used in Greek, as administrare, which means “to provide services and support.” Alemina Henuk-Kacaribu wrote in her book Introduction to Administrative Sciences, released in 2020,

In general, the meaning of administration can be accomplished if it is utilized by more than one person, because administration connects two or more people’s work so that they can collaborate.

Understanding Administration is a type of activity or business that has a close association with a variety of policy settings, one of which is achieving a company’s or organization’s goals.

As a result, for a firm or organization to survive and expand, administration plays a critical role in a variety of elements and operations.

Administration can be defined in two ways: in a restricted meaning and in a broad sense:

1. Having a little understanding of administration
The concept of administration, according to Hendi Haryadi in his book Office Administration for Managers & Staff (2009), is described as the action of systematically accumulating and recording data and information.

In its most basic form, administration’s goal is to give information while also making it easier for people to get information. In a narrow sense, administration can also be defined as a type of corporation or organization administration.

2. Having a comprehensive understanding of administration
Administration can be defined as a cooperative activity carried out by a group of persons in a wide sense. The cooperative activities are determined by a labor division that has been organized to meet common goals in a cost-effective and efficient manner.

B. Administrative Objectives
After learning the definition of administration, we’ll go through the purpose of administration in detail in this part. Every organization or firm, as previously stated, requires administration.

Administration is extremely beneficial to a company or organization in terms of planning and organizing actions in order to reach specific objectives.

The following are four administrative goals that must be taken into account:

1. Create a business plan
The initial administrative goal is to put together a business plan. Every company or organization requires information or data as a reference when producing this business plan.

The most common method of obtaining information or data is through administrative activity. Administrative tasks have shown to be more efficient in obtaining the various information or data required. As a result, one of the reasons why an administrative procedure must be followed in a systematic manner.

2. Organizational Activity Evaluation
The appraisal of the organization’s activities is the second administrative goal. The administrative system will substantially assist an organization or corporation in evaluating organizational actions after developing a business program.

The findings of information and data that have been discovered are frequently used to evaluate the operations carried out by enterprises or organizations. Of course, this assessment helps the organization or corporation better grasp the numerous opportunities and challenges that may arise during the program’s execution.

3. Keeping an eye on administrative activities
Monitoring administrative activity is the third administrative goal. Because the administrative system is a multifaceted activity, monitoring is crucial.

As a result, administrative activities must be carried out in a systematic and consistent manner. A well-implemented administrative system will eventually help a firm or organization become more structured. Monitoring an action involving the questions of what, how, where, when, and why, for example.

4. Ensuring Business Activity Security
The fourth administrative goal is to protect the safety of business operations. Security is one of the things that any company or organization requires when doing business activities in the administrative system.

As a result, firms and organizations must have good administration in order to effectively oversee all activities. Not only that, but the administrative procedure will ensure that every activity and transaction is meticulously recorded.

C. Characteristics of the Administrative Structure
Based on Choms Gary Ganda Tua Sibarani, et alBasics .’s of Entrepreneurship (2019), the following are the qualities of administration after learning about the goal and understanding of administration. The following are administrative characteristics:

1. Refers to a group of people.
To begin with, administration cannot be done by a single individual. Administration necessitates the collaboration of a group of people. As a result, the most significant feature of administration is that it consists of a group of people working toward a same purpose.

2. Working together
Second, we know from experience that administration requires collaboration in order to achieve a common aim. As a result, cooperation is a feature that must be present in order for the administrative system to function well.

3. Set a goal for yourself.
Third, one of the reasons for administration’s existence is to attain a specific aim. As a result, administration is required to encourage a group of people to work together and strive in the same direction, namely achieving a common goal.

4. A business activity procedure exists.
Fourth, some business activity processes are required by an administrative system. The process of commercial activities is an important element of an administration. This procedure can be viewed as a sequence of business operations aimed at fostering collaboration in order to achieve mutual objectives.

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